Executive Assistant

• 5 days work week
• Attractive salary with good benefits
• Supportive and collaborative working environment

Roles & Responsibilities

• Responsible for managing the director's schedule, coordinating meetings, facilitating communication with stakeholders, and handling confidential information. Duties include preparing reports and presentations, organizing travel, and providing logistical support for leadership and board meetings.
• Manage and oversee all travel arrangements, ensure smooth travel experiences, support the travel coordination team, and provide backup assistance as needed.
• Handle the preparation and submission of expense claims.
• Manage and maintain calendars for senior stakeholders as needed.
• Provide comprehensive office administrative support, including facilities management, office cleanliness, pantry and inventory oversight, meeting room coordination, and seasonal parking arrangements.
• Manage expat-related services, serve as a liaison with HR, and handle ad-hoc duties. Act as a backup for general administrative tasks as needed.
• Coordinate offsite team meetings by managing venue bookings, meeting materials, catering, and other logistical requirements in collaboration with team support.
• Perform any other ad-hoc duties as assigned.

Requirement

• Diploma or bachelor's degree in business administration or equivalent
• More than 5 years of experience ina similar function
• Proven experience in serving C-level executives in a fast-paced environment
• Outstanding organizational skills, with the ability to multitask, prioritize effectively, and good communication skills
• Strong team player and able to cope with pressure with occasional tight deadlines

To apply, please submit your detailed CV with the following details for faster processing:

• Reason for leaving
• Expected salary
• Earliest availability date

We regret that only short-listed candidates will be contacted shortly