Executive Team Assistant

About Megaport

Our Team Culture

The Role

As Executive Team Assistant, you'll be a trusted partner to the CFO and our senior Executive Leadership Team, helping create the time, focus and structure needed for them to operate effectively. With a focus on our Australia-based executive team, you’ll manage complex schedules, coordinate travel and events, support executive priorities, and act as a key point of contact for stakeholders across the business.

This role requires exceptional organisation, sound judgement, and the ability to anticipate needs before they arise. You'll be trusted with highly confidential information and play an important role in keeping our leadership team connected, informed, and operating efficiently.

This is a role for someone who thrives in a fast-moving environment, enjoys solving problems before they become problems, and can confidently manage competing priorities across multiple time zones. You'll work closely with senior leaders across the business (with a focus on supporting executives based in our Brisbane HQ) and gain unique exposure to the inner workings of a global technology company.

Success in this role requires sound judgement, exceptional organisation, and a high level of discretion when handling confidential and sensitive information. You'll be adaptable, proactive, and comfortable navigating changing priorities while keeping everything running smoothly behind the scenes.

What You'll Be Doing

• Provide executive support to the CFO and broader Executive Leadership Team, with a focus on our Australia-based executives
• Manage complex calendars, coordinate meetings, and help prioritise competing demands across multiple time zones.
• Act as a trusted point of contact for internal and external stakeholders.
• Coordinate domestic and international travel and accommodation for the CFO and other executives.
• Assist with planning and coordinating events involving investors, analysts, and other external stakeholders.
• Prepare and manage executive expense reporting.
• Maintain strict confidentiality and exercise sound judgement when handling sensitive information.
• Support key business initiatives, projects, and ad hoc requests as needed.

What We Are Looking For

Previous experience supporting senior executives in a fast-paced environment.
Proven ability to handle confidential information with discretion and professionalism.
Exceptional organisational skills with the ability to manage multiple priorities simultaneously.
Strong communication skills, both written and verbal, with the confidence to engage with senior stakeholders.
Highly organised and detail-oriented, with a proactive approach to problem-solving.
Resourceful and solutions-focused, with a knack for finding answers and getting things done.
Adaptable and comfortable working in a dynamic, global business.
Strong judgement, integrity, and professionalism.
Confident learning and adopting new tools, systems, and technologies.
Flexible and responsive when business priorities shift or support is needed outside standard hours.

What We Offer

• Flexible working environment – a remote-first culture with coworking options available
• Generous leave plans – including, parental leave, birthday leave, and a purchased annual leave program
• Health and wellness support – through a wellness allowance and employee wellbeing initiatives
• Comprehensive learning support – generous study and training allowance plus paid study leave
• Creative, modern workspaces – designed to inspire when you're not working remotely, plus access to coworking spaces via our global WeWork membership if you work remotely, but like to get out of the house sometimes
• Motivated, inclusive team – work alongside industry experts and fresh talent
• Recognition programs – celebrate achievements with our Legend and Kudos award

Originally posted on Himalayas