Contracts Coordinator

The Royal Melbourne Hospital is one of Australia’s leading public healthcare providers.

Join the Royal Melbourne Hospital's (RMH) Office for Research and play an important role in helping research projects get underway.

Contracts Coordinator

 

• Full time ongoing
• Close to public transport | Parkville location
• Provide exceptional care and support patients and their families in a warm and professional environment.

 

About the role

Join the Royal Melbourne Hospital's (RMH) Office for Research and play an important role in helping research projects get underway.

 

Working as part of the Contracts Office, you'll coordinate research agreements, collaborate with researchers and stakeholders across the organisation, and support the smooth progression of contracts from initial enquiry through to execution. Your work will help ensure agreements are managed efficiently, risks are appropriately addressed and researchers receive timely, practical support throughout the contracting process.

 

Key Accountabilities

 

• Manage research agreements: Review and coordinate agreements from receipt to signing, ensuring alignment with RMH policies and approved templates.
• Coordinate enquiries: Manage the shared inbox, respond to requests and prioritise incoming matters.
• Review and negotiate contracts: Negotiate agreements within established guidelines and escalate complex or higher-risk issues.
• Coordinate approvals: Obtain internal approvals, prepare agreements for signing and manage execution.
• Monitor contract progress: Track workflows, follow up outstanding actions and resolve routine issues.
• Maintain records: Keep accurate, complete and up-to-date contract records.
• Support research start-up: Work with researchers and stakeholders to progress agreements and enable timely project commencement.

 

About You

 

• At least two years’ experience in a similar role
• A degree in Law, a health-related discipline or equivalent relevant experience
• Strong organisational skills, attention to detail and the ability to manage competing priorities
• Ability to work independently, apply sound judgement and manage workflows within established frameworks
• Strong communication and stakeholder skills, with the ability to work collaboratively across teams
• A proactive approach to problem-solving and improving processes

 

Benefits of Working at RMH

 

• Meaningful Work
  Make a real difference in the lives of patients, families and our community.
• Career Growth
  Access learning, development, and diverse career opportunities.
• Supportive Culture & Belonging
  Join in a diverse and values-led organisation built on kindness, collaboration and inclusion.
• Innovation
  Help shape the future of healthcare through research, technology and new models of care.
• World-Class Excellence
  Work alongside leading healthcare professionals at one of Australia's premier public hospitals, within the Parkville Precinct—one of the world's leading biomedical and research precincts.
• Enjoy great employee benefits
  Salary packaging of up to $12,000 tax free and generous leave entitlements, including additional annual leave and a monthly accrued day off for eligible full-time staff (role/EBA dependent).

• Work in the Parkville Precinct
  Work in the Parkville precinct with excellent public transport, onsite parking options and access to staff health services.

 

Click here to view the full job description

 

Interested?

 

Click Apply to submit your application, including a cover letter and resume.

 

Interviews may commence as applications are received. Early applications are encouraged as the role may close once filled.

All appointments are made subject to a satisfactory Criminal History Record Check and satisfactory Working With Children Check.

The RMH is committed to creating a culturally safe environment as a collective responsibility. We draw on our principles of self-determination, equity, accountability, and shared learning to create a culturally responsive health system that challenges how we strive for continuous quality improvement to meet the expectations of the communities and patients we serve.

RMH is a child safe organisation, committed to upholding the rights, safety, and wellbeing of children and young people in line with the Child Safe Standards.

As a leader in healthcare, we recognise the need to foster a culture of equity, inclusion, and belonging. We encourage people of all backgrounds, identities, and abilities to apply, and will provide adjustments to support equitable participation.