Logistics Coordinator | Lamar Factory

Job Purpose

Coordinate the movement of materials, equipment, and project requirements between the factory and installation sites to support timely and smooth project execution. Maintain close coordination with factory, site, warehouse, transport, and project teams to ensure materials are prepared, dispatched, delivered, and received according to installation schedules and site priorities.

Functional Responsibilities

Factory & Site Coordination

• Act as the main coordination point between the factory and installation site for material and delivery requirements.
• Follow up site requirements, priorities, and required delivery dates.
• Coordinate with factory teams regarding material readiness and dispatch status.
• Communicate delivery updates, delays, and changes to relevant site and project teams.
• Support alignment between production completion and site installation requirements.

Material Dispatch & Delivery Coordination

• Coordinate material dispatch from the factory based on approved site requirements and installation schedules.
• Follow up loading, transportation, delivery, and receipt of materials at site.
• Ensure materials are delivered to the correct site, location, and project.
• Coordinate urgent or priority deliveries based on site execution needs.
• Follow up delayed or incomplete deliveries and coordinate required actions.

Material & Documentation Control

• Review delivery notes, packing lists, material lists, and related dispatch documents.
• Ensure dispatched materials match approved site requirements and quantities.
• Maintain records of dispatched, delivered, pending, and returned materials.
• Follow up missing, damaged, or incorrectly delivered materials with the relevant teams.
• Maintain accurate logistics and delivery documentation for project tracking.

Site Installation Support

• Coordinate material availability to support planned installation activities.
• Follow up with site teams regarding received materials and outstanding requirements.
• Support sequencing of deliveries based on installation priorities and site storage capacity.
• Coordinate return or replacement of unused, damaged, or incorrect materials when required.
• Highlight material shortages or delivery risks that may affect installation progress.

Reporting & Follow-Up

• Maintain updated tracking of material readiness, dispatch, delivery, and pending site requirements.
• Provide regular logistics status updates to factory, site, and project teams.
• Report delivery issues, shortages, damages, and other logistics concerns.
• Follow up open actions until materials are successfully delivered and received at site.

General Responsibilities

HR Proficiency:

• Ability to obtain updated soft and technical skills related to the job

Delivery:

• Perform the planned activities to meet the operational and development targets as per delivery schedules.
• Utilize resources effectively to achieve objectives within efficient cost and time.
• Provide a periodic report formatted by detailing the deviation and execution of planned tasks.

Problem-Solving:

• Solve any related problems arise and escalate any complex operational issues.

Quality:

• Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.

Business Process Improvements:

• Coordinate well-defined written systems, policies, procedures, and seek automations opportunities as much as possible.

Compliance:

• Comply to related policy and procedures and work instructions.

Health, Safety, and Environment:

• Ensure compliance of relevant safety, quality, and environmental management procedures and controls within defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products/services.

Qualification

Experience

Skills