Senior Administration Officer

$35.14 to $38.84 per hour (depending on experience) + salary packaging | Senior Administration Officer 

Permanent Full Time | 40 hours per week with a monthly ADO

About the Role

The Support at Home (Senior) Administration Officer is responsible for delivering high-level administrative support within the Support at Home (SaH) and HACC-PYP Linkages programs. This role encompasses a broad range of administrative and financial focused support, including preparation of the Aged Care Quarterly Financial Return (QFT), reconciliation of SaH and HACC-PYP funding activity, financial approval and oversight.

Working closely with the Administration Team Leader, Administration Officer, Care Partner Support Officer and Care Partner staff, you’ll help drive financial performance, optimise systems and processes and support compliance requirements that support high-quality care delivery. You will liaise with Services Australia, external service providers, internal and external stakeholders around robust finance management.

Key Responsibilities 

• Assist with and manage month-end processes, including accruals, balance sheet reconciliation, expenditure reports, client statements.

• Process and monitor funding claims through Services Australia and ensure compliance

• Monitor and manage participant contribution invoicing and payments, including following-up non-payments, hardship approvals

Skills & Experience 

• Provide high-quality administrative and customer service support, including scheduling, bookings and managing consumer enquiries.

• Undertake accounts payable, accounts receivable and invoicing functions, including purchase orders, approvals, reporting and compliance.

• Maintain accurate records using financial systems, Microsoft Office, Excel and relevant databases.

• Work collaboratively across teams, demonstrating strong communication, organisation and prioritisation skills to support business objectives.

Key selection criteria

 Qualifications and experience

• Well-developed attention to detail, problem-solving and critical thinking abilities.

• Reconciliation and variance analysis experience.

• Desirable but not essential – Certificate IV Finance, Accounting, Bookkeeping.

To see a full copy of the Position Description please click here

Culture & Benefits 

At Grampians Health, we recognise our staff are our greatest asset.  We are committed to providing a safe and healthy environment for our staff, patients, residents, visitors, volunteers and contractors at all sites.

• Flexible work arrangements and purchase leave opportunities

• Salary packaging for living expenses such as rent/mortgage plus meals, entertainment & holidays

• Access to Fitness Passport membership

• Staff rewards and recognition programs

Interested? 

Click  APPLY or if you wish to discuss the role prior to applying, contact Melissa Smith on 0448 452 164 for a confidential discussion.   

We're actively seeking candidates for this role and will review applications as they are submitted. Applications will close when the position is filled.  

If you are currently employed at Grampians Health, please ensure you sign in through the 'Employee Login' via the external Careers Page or access the Careers Page via the Intranet before applying

About Grampians Health

Grampians Health provides healthcare to a large region at our campuses based in Ballarat, Dimboola, Edenhope, Horsham and Stawell. Our mission is to deliver sustainable healthcare tailored to evolving community and workforce needs. We strive to enhance services and careers, providing quality healthcare to rural and regional communities. Joining Grampians Health means being part of a diverse team, with a variety of career opportunities in acute, maternity, mental health, allied health, aged care and support services.

Ballarat Region

Ballarat is the largest centre in Western Victoria and the state’s fastest growing inland city. Uniquely located within easy access to Melbourne, Ballarat has some of Australia’s most significant heritage buildings and natural landscapes. To learn more about Ballarat click here - Visit Ballarat

Diversity and Inclusion
All appointments are subject to a satisfactory police records check, immunisation clearance and Working with Children check and/or NDIS Worker Screening Check. All employees must be willing and able to wear Personal Protective Equipment (PPE) when required, which at a minimum is a surgical mask. Additional PPE requirements are role dependent.

Grampians Health is a child safe organisation, committed to the safety and wellbeing of all children and young people. Grampians Health is committed to providing a diverse and inclusive workforce. We encourage applications from Aboriginal and Torres Strait Islander people, people with disability, people from culturally and linguistically diverse backgrounds, mature age workers and lesbian, gay, bisexual, transgender, queer (or questioning), intersex and asexual LGBTQIA+.