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Assistant Officer - Administration

Al Ghurair

For international applicants

Visa

In the UAE the employer usually arranges the work visa (country practice; the posting doesn’t say).

Check the posting for nationality or residence rules.

More about this

In these Gulf countries the employer normally applies for the work visa and residence permit. This is how hiring works there, not an offer written in the posting, and it applies only to these locations.

Your work rights

  • Abu Dhabi, UAE
  • Salary not disclosed
  • Employment type: Full-time ·
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About the employer

Al GhurairPosted on the employer’s careers page · iaaxey.fa.ocs.oraclecloud.com

Working in UAE

Possible country route: Employer-sponsored work residence / Golden Visa. Standard employment residence is applied for by the employer. Golden Visa is a separate long-term route with category-specific eligibility; it is not included in every relocation offer.

Depends on the emirate, entry permit, work permit, medical checks and residence issuance. Confirm a dated plan with the employer and issuing authority.

What to check before applying
  1. Confirm the employment route. Ask which authority handles the work permit and residence.
  2. Verify costs and offer. For standard overseas hiring, official guidance assigns recruitment and residence processing costs to the employer.
  3. Complete arrival formalities. Follow the medical and Emirates ID instructions for your route.
Official immigration guidance ↗

Reviewed 2026-10-14. Country routes are context, not a confirmation that this vacancy or your passport qualifies.

Description (EN)

To support the Soft Services team in preparing daily, weekly, and monthly operational reports, compiling site inspection and snag reports, tracking corrective actions, and maintaining records of service quality, manpower, and site performance. The role also involves updating operational trackers, processing system transactions and permits, maintaining petty cash records, uploading receipts and supporting documents, and coordinating with site teams to ensure accurate reporting and timely closure of operational issues.

  1. Prepare daily, weekly, and monthly operational reports related to Soft Services activities, site performance, and service delivery.
  2. Prepare and maintain snag reports based on site inspections, including recording observations, assigning corrective actions, and tracking closure.
  3. Compile site inspection reports, housekeeping observations, service quality reports, and other operational findings.
  4. Maintain trackers for pending snags, corrective actions, complaints, maintenance requests, and outstanding operational issues.
  5. Collect and consolidate information from site supervisors and operations teams to ensure timely and accurate reporting.
  6. Prepare and update manpower attendance reports, deployment records, and other operational performance trackers.
  7. Process administrative transactions through company systems and online portals, including permit applications, renewals, and related documentation.
  8. Upload and maintain police receipts, payment receipts, invoices, and supporting documents in the relevant systems.
  9. Maintain petty cash records, track expenses, and coordinate the submission of receipts and supporting documents for reconciliation.
  10. Assist in preparing presentations, Excel reports, and operational dashboards for management review.
  11. Follow up with site teams to ensure identified snags and non-compliances are addressed and closed within the agreed timelines.
  12. Maintain proper filing and documentation of inspection reports, checklists, photographs, and other operational records.
  13. Coordinate with internal departments and site teams to collect information required for audits, client reports, and operational reviews.
  14. Perform other administrative and operational duties as assigned by the reporting manager.

Minimum: High school certificate or equivalent.

Preferred: Diploma or bachelor's degree in business administration, Office Administration, or a related field.

Abu Dhabi, UAEOpen in maps ↗

Never pay a recruiter for a job offer or a visa promise. Check the original posting and employer identity before sharing documents. Pay any legitimate government visa fees only through official channels. Never pay for a job: the law in the UAE

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