Stores Assistant

1. Manage the Central store materials supply process including:

2.  

3. Supply chain.

   1. Following procurement protocols based on anticipated consumption patterns, using minimum stock levels and lead time analysis. 

      1. Inventory management: Maintains a transparent inventory management system with accountability at each level. Conduct periodic audits of the process.

      2. Cost management: Ensures cost efficient purchasing, and optimal stock holding.

   2.1.2    EHS compliance: Ensures that the unit complies with all relevant EHMS policies.

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5. Supply chain

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7. Coordinate with Central store for OT product requirement.

   1. Follow-up with Nursing and doctors for any replacement or urgent requirement.

      1. Daily MIS to Finance and Material manager on OT Cased product consumption.

      2. Monthly stock take of A class product for the central store.

      3. Quarterly stock takes of all products in the central store.

      4. Ensure no stock out for Critical products.

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9. Cost management: 

   1. Identify the Nonmoving and report back to materials manager

      1. Ensures optimal inventory levels to avoid overstocking, with a target of 45 days inventory to be maintained.

      2. Prevents inventory losses due to expiry or theft.

      3. Monitors consumption patterns and alerts end-users about deviations.

      4. Cash Purchase tracking

       

   2. OSH compliance: 

      1. Ensures compliance to the relevant OSHMS policies.

      2.3.2    Reports any OSHMS related activities

10. OSH ROLES AND RESPONSIBILITIES:

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12. 2.4       Responsible to be familiarize, comply and implement the OSHAD-SF& NMCSH Al Ain Internal OSHMS policies and procedures/SOP’s relevant to their department.

13. 2.5       Staff should notify/report all OSHMS hazards, incidents, accidents and near misses within the premises of NMCSH Al Ain to their supervisor or department OSH Facilitator as per the incident reporting protocol of NMCSH Al Ain.

14. 2.6       Staff are responsible to assist with the preparation of departmental risk assessment activities and implement the control measure within the timeframe.

15. 2.7       Staff are responsible to attend applicable department OSHMS training.

16. 2.8       Staff are not allowed to tamper or misuse any NMCSH Al Ain equipment’s and its property.

17. 2.9       Comply with all OSH instructions, safe working procedures and signages within the premises of NMCSH-Al Ain.

18. 2.10     Be familiar with emergency and evacuation procedure.

19. 2.11     Not willfully or recklessly endanger anyone's health and safety;

20. 2.12     Make proper use of all machinery, tools, substances, etc., safety systems and of all Personal Protective Equipment provided for use at work.

21. 2.13     Participate in required OSH inspection, audit and OSH monitoring programs.

22. BCP ROLES AND RESPONSIBILITIES:

23. Responsibilities of staff (including all contractors) are:

    1. Achieving an adequate level of general awareness regarding business continuity Being aware of the contents of their service areas disaster recovery plan and any specific role or responsibilities allocated.

       1. Participating actively in the business continuity programme when required

       2. Ensuring information governance standards continue to be applied to data and information during an incident

    2. Departmental Business Continuity Facilitators:

       1. Departmental Business Continuity Facilitator will be identified by the HOD’S or Managers and will be responsible for completing departmental Business Impact Analyses and Business Continuity Plans with support from their department, the HOD’S or Managers, the Business Continuity Committee, and the Business Continuity Coordinator.

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25. Additional duties/responsibilities (related to ADHICS) assigned to this position in clear, concise language:

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27. Health Information Literacy and Skills:

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29. Adhere to information systems policies and procedures as required by Health Care Organization.

     

    Privacy, Confidentiality of Health Information:

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31. Follow security and privacy policies and procedures to the use of networks, including intranet and Internet.

    14. Follow confidentiality and security measures to protect electronic health information.

    15. Maintain data integrity and validity within an information system.

    16. Report any possible breaches of confidentiality in accordance with organizational policies.

    17. Apply departmental and organizational data and information system security policies

    18. Use basic word processing, spreadsheet and desktop presentation applications as applicable to your work.

    19. Demonstrate proficiency in Windows operating environment.

     

    Health Information/Data Technical Security:

                

     

    Basic Computer Literacy Skills:

     

Demonstrate use of email, addressing, forwarding, attachments, netiquette

1. Graduation preferred. 

   1.        Job Experience Required: At least two years in a related field. 

2. 3.3     Good communication skill, analytical skills inter personal skills, organizing 

3. Skills and Good Computer Skills in Ms-Excel,Word & Power Point.

3.4       Demonstrates sound decision-making and leadership abilities